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Rental Guidelines

Thunderdome

Northmont City School District

Administrative Guidelines

Questions: Contact 937-832-5000

 


   7510A - USE OF DISTRICT PREMISES

COMMUNITY USE OF SCHOOL BUILDINGS/GROUNDS

In accordance with Board policy, the following regulations shall apply:

 

A.

School-sponsored activities shall have preference in scheduling over activities sponsored by non-school related groups or organizations. Any activities involving the physical premises of the district shall be coordinated with the office of the superintendent or designee before any plans are announced by the organization or group.

 

B.

An application for use of school buildings for groups A and B must be completed and submitted to the receptionist at the central office or to the auditorium director for auditorium use at least seven (7) days prior to the intended date of use. Cancellations may be issued by the Athletic Director with or without due notice. If a deposit was paid it is refundable when notice is given to cancel the requested use.

 

C.

Charges for school personnel shall be based on the appropriate rate of pay for persons in the respective job classification (custodian, food service employee, stadium manager, etc). A school custodian shall be on duty whenever a facility is being used except as exempted by the principal. The custodian will render custodial assistance in handling furniture and equipment and will be responsible for seeing that the facility or premises are left in good order after the activity is over. Food service personnel shall be required when kitchen premises are requested.

 

D.

Rates for any premises or equipment not covered on fee schedule will be made on an individual basis to offset costs.

 

E.

For auditorium rentals, a twenty percent (20%) non-refundable deposit of the estimated cost is required within ten (10) days after the issuance of the contract in order to reserve the date. The remaining eighty (80%) will be paid by cashier check at least one (1) week prior to the event.

 

 

For rentals other than the auditorium, all fees and charges listed on the contract shall be paid to the treasurer at least one (1) week in advance of the date assigned. Failure to submit payment in advance of the date of rental will forfeit all given rights and privileges to the premises on the date(s) assigned.

 

F.

The authorized representatives of the group or organizations using the building(s) or grounds shall be responsible for the maintenance of order and liable for any damage to buildings, grounds, or equipment during the time the contract is in force. Group A and B users must name the Northmont City School District Board of Education as an additional insured on their liability insurance for the entire time using the facility for a minimum of $1,000,000. The certificate must be presented one (1) week before actual use. Authorized representatives of the group or organization shall indemnify and hold harmless Northmont City School District Board of Education for any injuries, damage, actions, or causes of actions arising out of the use of the property.

 

G.

The organization or group using a facility shall be responsible for providing adequate supervision and shall be responsible for the conduct of all persons in attendance. No unsupervised children are allowed in the building while their parents are engaged in an activity or coaching. Parents are responsible for supervising their children at all times. The user shall be responsible for all loss or damage to District property, including property of students and employees.

 

H.

The Board reserves the right to deny the privilege of using the buildings and/or grounds to any organization or group which previously failed to abide by the policies herein or for any other reasonable condition. Groups will be responsible for any damage, which could result in the loss of contract and/or the right to rent the facility in the future.

 

I.

Only the Board may pay employees for services rendered in connection with the use of school premises. The offering of gratuities, of any nature, is not permitted.

 

J.

The renting agent shall be responsible for parking arrangements and control. Security personnel will be supplied if recommended by the auditorium director or business manager.

 

K.

Use of equipment such as public address system, computers, audio-visual equipment, stage lights, pianos, etc. will be permitted only under the direction or supervision of an authorized employee of the school district.

 

L.

A paid employee of the school district or a volunteer approved by the Board of Education for this purpose, must be present within a building at all times of its use by any organization and must not be prohibited access to any area or room being used by the renting organization.

 

M.

Fire and safety regulations of the Board, the local fire department, and the State of Ohio must be followed at all times.

 

N.

In the interest of safety and in compliance with the regulations set forth by the State Fire Marshall and the Northmont Board of Education, NO SMOKING WILL BE PERMITTED IN THE SCHOOL BUILDINGS OR ON SCHOOL PROPERTY. The use of tobacco substitute products is also prohibited.

 

O.

Alcoholic beverages and controlled substances will not be permitted on District property at any time. Persons under the influence of alcohol or drugs shall not be permitted on the premises.

 

P.

The use of flammable, decorative material is not permitted in school buildings and decorations must be erected and taken down in a manner not destructive to District property.

 

Q.

Groups or individuals selling food must contact the Combined Health District of Montgomery County to obtain a temporary food license permit. Northmont City Schools will have applications for the temporary food license permit available. The completed application for the permit must be sent to the Combined Health Department of Montgomery County with the appropriate application fee.

 

R.

Food or beverages are to be eaten only in designated lunchroom areas.

 

S.

No one but the custodian or other authorized school employees will be permitted to operate or adjust any electrical, heating, or cooling equipment in any building. The custodian is the Northmont representative on duty and has the authority from the building principal to act on his/her behalf should it be necessary.

 

T.

Permission to use school premises is not transferable. All groups must remain in the rented area.

 

U.

Buildings must be vacated by the time indicated on the permit. Activities must be concluded in time to have the premises cleared as indicated.

 

V.

Hourly custodial/food service employee fees shall be established annually and will be available at the time of request for a permit.

 

W.

Whenever schools are closed due to weather and/or other calamity-related conditions, all facility rental/usage scheduled for that date may be cancelled. Exceptions may be made with the approval of the superintendent or designee.

 

X.

All lighting equipment, stage equipment (including fly equipment and sound equipment) shall be used only under the supervision of the auditorium director. All such equipment shall be operated by a qualified faculty member, trained student, or trained individual, and under the supervision of the auditorium director.

 

Y.

Lecture halls shall not be opened for auditorium use unless the main house capacity is reached.

 

Z.

All auditorium areas shall be kept clean and free from clutter by those groups using the premises. Groups may store equipment and materials in the auditorium only with the permission of the auditorium director and shall use only those areas for storage designated by the auditorium director. Northmont City School District assumes no responsibility for equipment and materials other than their own.

 

AA.

Lecture rooms, dressing rooms, storage areas, the scene shop, projection booth, ticket booth, and other such areas shall be secured at all times and shall be opened only under the supervision of the auditorium director.

 

BB.

The auditorium director shall determine the number of personnel needed to adequately conduct operations for a scheduled event. Whenever student operators are utilized, the auditorium director or an authorized sound/light technician shall also be present.

 

CC.

Non-marking gym shoes must be worn when using any gymnasium floor.

CATEGORIES OF GROUPS ELIGIBLE TO USE SCHOOL PREMISES

Commercial Groups (Group A)

Commercial groups are defined as those organizations or enterprises involved in a service or activity for economic gain. These groups may be permitted to use school premises when a worthwhile educational, civic or charitable purpose would be served. Commercial groups will be charged a fee for the use of school premises in accordance with the schedule listed for Group A.

Non-Profit Northmont Community Groups (Group B)

Non-profit Northmont community groups are defined as those organizations such as service clubs, churches, garden clubs, women's clubs, athletic groups, colleges, Montgomery County Recreation, YMCA/YWCA, etc. School premises will be made available on a rental basis in accordance with the listed fee schedule for Group B.

Official Northmont youth organizations should be granted occasional use of elementary gymnasiums on a no-charge basis. This is in consideration that gym space is available and that the district does not experience any additional expense. These groups would include, but not limited to: Boy and Girl Scouts, drill teams, cheerleaders, and others as determined by the business manager or his designee. Regular use of classrooms by these groups may also be granted on a no-fee basis at the discretion of the building principal.

Exceptions may be made by the superintendent or his designee when it is deemed to be in the best interest of the district and to serve some worthwhile educational or civic purpose.

School-Related Organizations (Group C)

School related organizations are defined as those groups directly, or indirectly, related to school activities such as parent organizations, parent-teacher associations, booster clubs, music parents, secondary student groups meeting for purposes not related to the curriculum, and those athletic teams consisting of school age participants, but not sponsored by the school. These groups may use school premises for scheduled meetings or events at no charge.

Requests by school related organizations for use of premises/sites will be approved on the following conditions:

 

A.

Using group will be charged for the services of a custodian, food service employee, or auditorium technician if deemed necessary by the office of the business manager.

 

B.

All open forum periods must be scheduled before or after instructional classes meet.

 

C.

Attendance at any meeting must be voluntary.

 

D.

No religious meetings shall be sponsored by the school, school district officials or any governmental agency.

 

E.

No school district or government employee shall participate in any religious meeting conducted by secondary student groups.

 

F.

Persons who are not connected with the school district may not direct, control, conduct or regularly attend meetings of secondary student groups.

 

G.

Student sponsored meetings shall not interfere with the orderly conduct of educational activities within the school.

Other Public Entities (Group D)

All fees for use of school premises may be waived for:

 

A.

Local police, fire and rescue departments when conducting staff training or testing.

 

B.

Special meetings of general importance for village, township or city officials when no fee is charged.

 

C.

Montgomery County Board of Elections using buildings as polling places.

 

D.

An emergency disaster agency requesting use of premises in the event of a community emergency/disaster.

FEE SCHEDULE(All rental fees are quoted as per date unless otherwise noted)

 

GROUP A

GROUP B

Northmont High School

 

 

Thunderdome (incl Bolt Gym) See specifics below**

$500.00

$300.00

Kitchen*

$. $100.00

$50.00

Cafeteria (TBolt Way outside of kitchen)

$75.00

$30.00

Commons (Spanish Steps, stage area, sound equipmt)

$ 100.00

$50.00

Café (use of water, microwave, seating, etc.)

$50.00

$30.00

Classrooms

$ 5.00

$ 5.00

Auditorium

Daily Rates:

 

 

$175/hr* first 6 hours++

$75/hr* for all hours

 

$100/hr* all hours after 6

 

Camps

$50 per camp

 

 

 

 

Security

$20

$20

 

 

 

Sound/Light Technician

$30.00

$30.00

 

 

 

 

 

 

Student Operator -

Ohio min wage +17%

Ohio min wage +17%

Custodian - Prevailing hourly wage plus 17%.

 

 

 

 

Lecture Room

$50.00

$25.00

Auditorium Lobby

$50.00

$25.00

++ A 10 percent discount on auditorium rentals will apply to Northmont businesses in Category A.

 

 

 

 

 

Northmont Middle School

 

 

Gymnasium

$80.00

$50.00

Kitchen*

$40.00

$25.00

Cafeteria

$40.00

$25.00

Classrooms

$ 5.00

$ 5.00

 

 

 

Elementary Schools

 

 

Multi-Purpose Room

$55.00

$25.00

Auditorium

$55.00

$25.00

Kitchen*

$40.00

$25.00

Classroom

$ 5.00

$ 5.00

Randolph Stadium

$110.00

$50.00

 

 

 

* A food service employee must be employed when a kitchen is used by any group at a rate of prevailing hourly wage plus 17%.

 

 

 

Sports Complex Stadium

Group A

Group B

 

 

 

Per Hour

$50*

$40*

Full Stadium Facility**

$1,200#

$1,100 #~

Track^^

$150.00

$125.00

Track with Equipment^^~~

$175.00

$150.00

 

 

 

*

$20 per hour charge if lights are used

#

100 reduced will be charged if field lights are not used.

~

For OHSAA events, the $100 site manager fee is removed and charged separately.

**

Fee to include field preparation, utilities and stadium clean up. Costs of stadium manager, security, traffic control personnel, scoreboard/message center operators, timer, etc. shall be in addition to stadium fee. The business manager shall determine the amount of security and traffic control

personnel based upon projected attendance.

^^

Does not include locker rooms, officials, lights, scoreboard message center or field prep A field prep charge may be assessed for excessive preparations.

~~

Track equipment includes hurdles, landing pits, starting blocks, rakes, brooms, press box, PA system, and restrooms.

       

 

 

Stadium Use:

 

 

 

Stadium Manager

$17.55 @ hour

Stadium Cleaning Crew

Ohio minimum wage/hr + 17%

Gate Crew

Ohio minimum wage/hr + 17%

Scoreboard Operator

Ohio minimum wage/hr + 17%

Custodians

Prevailing hourly wage + 17%

 

All hourly workers will be paid according to the number of hours that the event lasts, plus clean-up time. The stadium manager will be paid for one hour before the event, for the length of the event, and one hour after all clean up is completed.

The stadium manager will determine the number of paid employees required, depending upon the specific activity.

 

GROUP A

GROUP B

Thunderdome:

$500.00

$300.00

(incl Bolt Gym) See specifics below

 

 

 

 

 

Floor Covering*

$100.00-$150.00

$100.00-$150.00

Site Manager

$20/hour (minimum 2 hrs)

$20.00/hour (minimum 2hrs)

Custodian**

$25.00-$40.00/hour

$25.00-$40.00/hour

Chairs

$100.00 (custodial time included in set-up)

$100.00 (custodial time included in set-up)

Bolt Gym Only***

$200.00

$75.00

 

 

 

 

 

 

 

 

 

Kleptz ELC

 

 

 

 

 

Gymnasium

$80.00

$50.00

Cafeteria

$40.00

$25.00

Kitchen

$50.00

$25.00

 

* Floor covering required for those activities other than athletics. Required fee of two (2) custodians @ two (2) hours each additional to custodian time.

**One (1) custodian required during entire time of event, plus an additional thirty (30) minutes before and after.

***Use of lobby and restrooms included. All above charges and requirements apply to Bolt Gym rental.

R.C. 3313.75, 3313.76, 3313.77, 3313.78

Approved 11/4/13
Revised 11/16/15
Revised 9/1/16